How It Works
Every stage of the stewardship lifecycle produces something the school needed but couldn't reliably have before. Here is what changes at each step.
Nido, Toddler, Primary, Lower Elementary, Upper Elementary, Elementary. Your school's real structure, mirrored digitally. Add rooms, name them, assign Guides.
Outcome
Your school's real structure, mirrored digitally, in minutes.
Each classroom type carries its own catalogue template — the curriculum areas, sub-areas, and expected materials appropriate for that environment. You start from the full picture, not a blank page.
Work through the reference model for each classroom. Confirm what exists. Note anything your classroom intentionally does differently, without judgement. The catalogue isn't a prescription — it's a reference.
Outcome
A complete picture, built from what you already have.
One question per item: does this exist in your classroom? The result is a living inventory that reflects your real environment, not a generic template.
Observations, transfers, repairs, commitments — recorded in the language Guides already use. A cracked bead. A bell returned from repair. A note about a material that needs attention.
Outcome
The classroom's story, always current, never reconstructed.
Because these records are made at the moment of observation, they're accurate. There's no end-of-term reconstruction exercise, no reliance on memory, no gaps when someone is absent.
Periodic stock takes — structured walks through each classroom, guided by MAT. Every item is either confirmed present, noted as missing, or flagged for follow-up.
Outcome
An evidenced answer to the only question that matters: is every classroom ready for the children?
Stock takes generate signed evidence records. The school can say, with a document to support it, that the environment was verified on a specific date.
Completeness, replacement value, depreciation, classroom health — generated automatically from the record you've been building.
Outcome
Renewals, budgets and procurement decisions made from evidence, not memory.
When your broker asks for replacement values, they're already waiting. When your accountant asks about depreciation, the answer exists. When your board asks about capital expenditure, the evidence is there.
When a Guide changes, MAT briefs the next one. The classroom's history — its materials, its observations, its maintenance record — is there, complete and readable.
Outcome
Continuity that no longer depends on any one person.
The new Guide doesn't inherit a blank slate. They inherit a living record of the environment they're about to work in. The knowledge remains.
Roles
Presented for what their work needs — and nothing that isn't theirs.
School Owner
Whole-school view: every classroom, all reports, financial intelligence, staff and access.
Administrator
Operational access: classrooms, inventory, commitments, people.
Lead Guide
Their classroom: full read and write access to materials, observations, stock takes.
Assistant
Their classroom: observations and day-to-day stewardship, guided by the Lead.
Accountant
Financial reports: replacement values, depreciation, procurement summaries.
Insurance Broker
Asset valuations: replacement values by classroom and category.
Auditor
Evidence records: stock take sign-offs, verification history, compliance documentation.
See the full lifecycle in your school's context.
